Contract Admin


Contract Admin



City Of London, South East


£0 - £28,000 per annum

Consultant name: Demi Grady

Job reference: JO-2303-255876

Date posted: 15/03/2023

Are you an experienced Administrator within FM?

Do you have experience using CAFM systems?

PRS are working with a well-known Facilities management provider to recruit a Contract administrator. Your primary role would be to provide a comprehensive and flexible contract administration service to the account.
This client has outstanding benefits and offers excellent development opportunities within the company!

Your day to day

  • You will maintain a concise record of all the client transactions.
  • You will Liaise with the client representative regularly to help support the team and maintain an exceptional service to the client
  • You will assist with the control of financial and commercial aspects of contracts
  • You will assist with the production of supporting financial information
  • You will maintain and update manual and computer records relating to areas which the clients’ services are responsible
  • You will prepare and issue reports which forms parts of the contract and customers’ requirements
  • You will administer quality management system documentation and ensure compliance
  • You will ensure accurate processing of quotations, purchase orders, invoices time sheets and holiday records are completed by liaising with the site team
  • You will undertake general office duties eg. Filing, meeting room setup, document/report preparation, updating electronic records, material ordering, raising PO’s and updating them.
  • You will input data into CAFM system.
  • You will be collating timesheets from engineers, chasing and checking quality of data
  • You will be dealing with contract set-up (PPM / System support)
  • You will be responsible for the commercial support on the contract through to final account.
  • You will be raising, allocating and regularly updating tasks on the client’s helpdesk systems.


  • Experience using CAFM systems (e.g Maximo/ Concept/ Elogbooks)
  • Background working within the FM industry
  • Experience with general office duties
  • Raised purchase order
  • 3 years’ experience working in the FM industry

If this is of interest click apply now !
Demi Grady

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