Facility Assistant- Oxford

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Facility Assistant- Oxford

Commercial

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Oxford, South East

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£13 - £13 per hour

Consultant name: Magda Paulinska

Job reference: 000000000087456

Date posted: 18/03/2024

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Job Title: Faclity Assistant
Working hours: 08:00-17:00
Job Type: Temporary On-going
Pay: £12.50
Location: OX4

What this job involves

The Facilities Assistant reports to the Assistant Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner.  Must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties and Responsibilities:

Customer Service

  • Support reception with greeting, assisting and directing candidates/new hires/visitors to the appropriate staff member
  • Carry out facilities inductions with new starters and update trackers accordingly
  • Receive, direct and relay telephone, email and other queries

HSE, Security & Quality

  • Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
  • Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
  • Monitor and maintain office and badge consumables in line within agreed stock levels.
  • Maintain the security sign-in book

Site Operations

  • Conduct daily meeting room and office checks as required by Facilities Manager
  • Weekly check of medical room including first aid supplies
  • Support Assistant Facilities Manager where required
  • Support with management of requests on Facilities helpdesk (Corrigo) and liaise with service providers when requested to do so
  • Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures – keeping a daily log
  • Raising of PO’s as requested via Oracle – keeping a daily tracker up to date
  • Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business.

Experience
Facilities experience desired 

IND1

IND1
Magda Paulinska

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Facility Assistant- Oxford

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