Contract Administrator-Bridgwater

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Contract Administrator-Bridgwater

Facilities

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Bridgwater, South West

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£13 - £13 per hour

Consultant name: Magda Paulinska

Job reference: 000000000088245

Date posted: 08/05/2024

To Apply for this Job Click Here

Job title: Contract Administrator
Location: Bridgwater TA6
Hours: Mon-Fri 8-5
Job Type: Temp to perm


Candidate will be responsible for all general admin task across the two contracts supporting the frontline workforce.
 
Must be focused on customer care with a “can do” attitude and the flexibility and adaptability to be a team member in a changing business environment.
 
Fundamental aspects of the role include CAFAM allocation, month end reports, invoicing, SAP logging of sickness/holiday and raising of Purchase orders and payment requests.
 
 
Impact:  The Administrator will be an essential member of the team tasked with ensuring that the contract admin and invoicing is delivered in line with the contractual timeframes.  
Complexity: 
 
Key activities:

  • Reporting to the Account Manager
  • To cover the administration for the contract including purchase orders, Maximo support, managing work orders, SAP Invoicing, etc.
  • Provide administrative support to the onsite and offsite teams and managers
  • To advise sub-contractors regarding invoicing requirements and to check the validity of sub-contractors advice notes and invoices
  • To prepare, process and submit invoices to the client for work undertaken, to monitor payment of invoices and take recovery action in accordance with procedures. Review bad debt status.
  • To ensure delivery of consistently high standards of customer service
  • To assist with the preparation of reports and documents

 
Qualifications or Required Experience: 

  • Previous FM administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) essential
  • Financially and commercially astute with experience of purchase orders, etc.
  • Well organised and able to prioritise a busy workload
  • A can do attitude
  • Strong communication and relationship building skills
  • Desirable to have previous experience in a PFI environment
  • Successful applicants will be subject to a NPPV security vetting check to be able to work alongside the Police force.

 
Competencies: 
 
Communicating effectively by adapting behaviour and practices appropriately to different solutions
 
Delivering results as per commitments to your customers
 
Finance – offering help and support to others; sharing resources and knowledge
 
Leading by taking responsibility for action and making things happen
 
Planning by working effectively – making optimum use of time and resource

Apply now for more details!

IND1
IND1
Magda Paulinska

To Apply for this Job Click Here

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