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Bid Coordinator

Job title: Bid Coordinator
Contract type: Permanent
Location: London
Industry: Mechanical Engineering
Salary: £40000 per annum
Reference: JO-2104-242626
Contact name: Sergio Taveira
Contact email:

Job description

My client is a leading Engineering Service Company based in the city and they are looking for a Bid Coordinator with a very strong background that can keep up with a fast-paced environment.
Please note the following are HIGHLY ESSENTIAL (please do not apply for this role if you do not possess this experience):
  • Strong Microsoft Office production skills especially word-processing of Word documents and creation of PowerPoint presentations; some Excel spreadsheet work
  • Strong Adobe Creative Cloud/InDesign skills to produce graphics, images and tables for bids
Here are some details regarding the role:
  • Responsible for ensuring that all prequalification and proposal documents are produced on time, with accuracy to ensure technical and commercial excellence of the bid in line with divisional goals and expectations
  • To prepare the technical and commercial written and graphics inputs for inclusion in the overall proposal to the client in support of the Sales Director and team
  • To maintain bid planning and bid library tools and content
  • To undertake regular reviews of the bid content, pricing and solutions feedback of all proposals and adjust the content for future bids
Aims and Objectives
  • To produce the best possible bid content to win orders
Key Responsibilities and Accountabilities
  • Personally, to co-ordinate and prepare the input requirements, texts and graphics for prequalification’s and bid documents, working under direction of the Sales Director
  • Interpret information and produce accurate bid compliance plans, bid returns and service deliverables
  • Support the Sales Director, Business Development and Bid team in preparing prequalification documents; technical, quality and commercial proposal documents; pricing returns; reports; and presentations
  • Identify, request, co-ordinate and collate responses and inputs from SMEs in line with bid work breakdown structure
  • Production and maintenance of the Bid Library and records, ensuring all standard sections are updated
  • Assist and support the Estimating Analyst in preparing tender return documents for pricing of bids
Working Relationships
  • Interface with Operations, Business Development, Buyers, Estimators, Safety, Health & Environmental Department, CEED, Quality Assurance (QA), Human Resources (HR), etc
  • Interface with Clients, Consultants, Agents, Suppliers, Sub-Contractors, Local Authorities, etc
Person Specification
Qualifications, Experience, Knowledge and Skills
The knowledge, skills, qualifications and experience relevant to the position are:
  • Highly literate, great syntax, spelling and punctuation skills; able to collate, adapt and write parts of the prequalification’s and bids; collate and adapt existing Bid Library information
  • Strong Microsoft Office production skills especially word-processing of Word documents and creation of PowerPoint presentations; some Excel spreadsheet work
  • Strong Adobe Creative Cloud/InDesign skills to produce graphics, images and tables for bids
  • Ability to work with subject-matter-expert colleagues (Operations, Commercial, HSEQ, Legal) to obtain information and tailor input for bids
  • Ability to support the bid governance process including updating Salesforce CRM, GoNoGo and Permission-to-Submit documents and presentations
  • Maintain and improve the Bid Library
  • Previous experience in an M&E/Hard FM or similar organisation in a similar role
  • The core competency framework for the position is:
  • Personal Competencies – meets all essential qualifications, experience, knowledge and skills required to be effective
  • Timeliness and Efficiency – able to deliver work outputs continuously and under pressure of deadlines
  • Co-ordination – a clear understanding of what needs to be achieved and ability to produce the necessary high-quality documents through personal production and collation of others’ inputs
  • Working with People – collaborates with the Sales Director and others to be able to deliver against expectations
  • Drive For Excellence – manages own activities to ensure high standards are achieved in all areas
  • Teamwork – maximise contributions and effectiveness through collaboration
  • Communication – communicates clearly and concisely, ensuring understanding of relevant information
  • Planning, Organising & Executing – plans ahead, organises and schedules activities and resources, monitoring the execution against timescales and plans
  • Risk Management – effectively manages risks and ensures that the interests of the business, others and self are protected
  • Customer Awareness – effectively manages relationships, responsive to the needs of the customer, aims to deliver customer satisfaction
  • Health, Safety Environmental – effectively contributes to HSE aspects within the business, ensuring compliance and welfare of team members and self.
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