The Bid Coordinator will co-ordinate and produce the proposal (RFI, ITT, RFP etc.) document. Responsibilities include introduction and implementation of all necessary document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines. The Bid Coordinator is involved in various Bid Life-cycle stages. The effort / commitment required at each stage varies and is shown in our core role overlay.
Proven ability in planning, producing and delivering compliant proposal documents within a complex business environment. The Bid Coordinator will be experienced in attending proposal kick-off meetings, participating in storyboarding sessions, attending review meetings / final document review, managing document governance / sign off, document production (electronic and hard copy), and delivery of the completed proposal.
Production and delivery of compliant, professionally produced proposals within customer defined time frames.
Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery.
Champion collaboration tools, document management and version control best practices.
Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.
Provide advice on flow, language and grammar to content owners.
Consolidate sections and/or documents developed by others team members into the required tender format.
Maintain, make available and backup master document sets.