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Helpdesk Administrator - Milton Keynes

Job title: Helpdesk Administrator - Milton Keynes
Contract type: Contract
Location: Milton Keynes
Industry: Facilities Management Commercial
Salary: £12.02 per hour
Reference: JO-1910-233754-1
Contact name: Karen Chatfield
Contact email:

Job description

We are seeking to recruit an experienced Contract Administrator based in Milton Keynes.

The role is contract running to May 2020 – working Monday to Friday – 8.30 – 5pm.

Paying £12.02 per hour.

• End to End workflow administration of all works through SAP System

• Management of work orders on the TechForge management information system, including verifying labour inclusion and time sheet analysis

• Helpdesk Administration of the Maximo CAFM system

• Supports works Supervisors with oversight and distribution of Work Orders

• Logging of Corrective Works in the Maximo CAFM system

• Supports works to Account Manager with oversight and distribution of internal Orders

• Raising and Receipting of any PO to include all overhead Purchase Orders

• Liaising with subcontractors.

• Raising of all client Invoices and Credit Notes through SAP

• Monthly review of all GRIR and WIP (Work in Progress)

• Administration of contract variations

• Processing and inputting of employee data in SAP for Sickness, Absence, Annual Leave and Overtime / Payroll

• Generates all required data to the Account Manager for the monthly client report

• Administration of all Purchase Card expenditure receipts and reconciliation

• Support the wider contract with general administrative support as required

Specific Aspects of the role:

• Purchase cards – Ensure all Pcard expenditure for the Contract is accurately logged and recorded.

• Service Partner – Reconcile all chargeable works on a monthly basis for invoicing to the client.

• Ensure all subcontractor expenditure is accurate and consistent with quotes.

• GRIR – Reviewed monthly, actions completed in month

• Minute taking at client meetings

• Organisation of meeting schedules and room bookings

• Travel booking and management for Senior Management Team

• Other ad hoc administrative duties as required

What to Do:-

If you are interested then please submit your details now.

Please note if you have not heard from us within 5 days, then your application has not been successful.

PRS is an equal opportunities employer.
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