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Project Coordinator - Construction

Job title: Project Coordinator - Construction
Contract type: Permanent
Location: Berkshire
Industry: Management & Executive
Salary: £30000 - £35000 per annum
Reference: JO-1911-234245-1
Contact name: James Tristram-Smith
Contact email:

Job description

Title: Project Coordinator

Salary: £30K +

Purpose of the Job

As part of the expansion of our National Accounts business we are looking to appoint a Projects Coordinator / Support, who will be providing support to Project Managers and Project teams. An ideal candidate is someone who can excel in a fast-paced and challenging work environment.

As Projects Coordinator / support, you will be someone who possess strong organization skills, where you will have to work to deadlines, handle multiple projects and be successful in delivering solutions.

  • Provide a comprehensive administrative and financial support function to the Projects team, including the development and maintenance of records.
  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
  • Organizing, attending and participating in stakeholder meetings.
  • Documenting and following up on important actions and decisions from meetings. 
  • Be a single point of knowledge in understanding of processes and procedures.
  • Understand and follow both company and project management procedures and processes.
  • Collating and distributing invitations to tender, documentation.
  • Collating and filing all costs for a project, including sub-contractor quotations, collating and uploading the information onto an internal system, as well and running management reports; such as P&L, WIP, Debt & Invoice Pool etc.
  • Support the development of various presentations and documentation to be submitted to customers.
  • Co-ordination of billing application, calculating margins, raising invoices and submitting to client, including the monitoring / identifying issues regarding payment of invoices, from clients and to suppliers.
  • Completing / input project costs to date in advance of Project Managers submission of financial reports. 
  • Maintaining both holiday & training team planners, including co-ordinating and booking training requirements for Project Managers. 
  • Compiling / submitting and coordinating the closure of Customer and Project Management reports.
  • Assisting with the procurement process for all new suppliers and subcontractors. 
  • Provides  general  administrative  support  to  the  Head  of  Projects, booking meetings, scheduling  diary  appointments, collating  PQQ  information, putting together PowerPoint presentations etc.
  • From time to time, visit various sites/offices as required assisting Project Managers in general project management duties; ordering signage / PPE, compiling H&S folders, producing meeting minutes, chasing outstanding orders etc.
  • Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
  • Develop and maintaining various client tracker documents.
  • Creating and maintaining governance packs, used at the differing governance templates.
  • Collate and data input from time sheets.
  • Co-ordinate various meetings, record actions and produce minutes.
  • Roll out various management improvement processes, monitor and provide support to the project managers. 
  • Positively respond to both our internal and external customers through effective communication and personal accessibility. 
  • Compiling of Project Review packs for senior management
  • Logging hazards & customer feedback on the QHSE Management Portal
  • Updating the Performance Portal as and when required.
  • To carry out any reasonable requests from Project Managers and management.

If you are interested and have the prerequisite skills then please get in touch with James on 02075538722.
Expired job
Expired job

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