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Project Coordinator - Construction

Job title: Project Coordinator - Construction
Contract type: Permanent
Location: Berkshire
Industry: Management & Executive
Salary: £30000 - £35000 per annum
Reference: JO-1911-234245-1
Contact name: James Tristram-Smith
Contact email: james.smith@prsjobs.com

Job description

Title: Project Coordinator

Salary: £30K +


Purpose of the Job


As part of the expansion of our National Accounts business we are looking to appoint a Projects Coordinator / Support, who will be providing support to Project Managers and Project teams. An ideal candidate is someone who can excel in a fast-paced and challenging work environment.


As Projects Coordinator / support, you will be someone who possess strong organization skills, where you will have to work to deadlines, handle multiple projects and be successful in delivering solutions.


MAIN DUTIES AND RESPONSIBILITIES
  • Provide a comprehensive administrative and financial support function to the Projects team, including the development and maintenance of records.
  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
  • Organizing, attending and participating in stakeholder meetings.
  • Documenting and following up on important actions and decisions from meetings. 
  • Be a single point of knowledge in understanding of processes and procedures.
  • Understand and follow both company and project management procedures and processes.
  • Collating and distributing invitations to tender, documentation.
  • Collating and filing all costs for a project, including sub-contractor quotations, collating and uploading the information onto an internal system, as well and running management reports; such as P&L, WIP, Debt & Invoice Pool etc.
  • Support the development of various presentations and documentation to be submitted to customers.
  • Co-ordination of billing application, calculating margins, raising invoices and submitting to client, including the monitoring / identifying issues regarding payment of invoices, from clients and to suppliers.
  • Completing / input project costs to date in advance of Project Managers submission of financial reports. 
  • Maintaining both holiday & training team planners, including co-ordinating and booking training requirements for Project Managers. 
  • Compiling / submitting and coordinating the closure of Customer and Project Management reports.
  • Assisting with the procurement process for all new suppliers and subcontractors. 
  • Provides  general  administrative  support  to  the  Head  of  Projects, booking meetings, scheduling  diary  appointments, collating  PQQ  information, putting together PowerPoint presentations etc.
  • From time to time, visit various sites/offices as required assisting Project Managers in general project management duties; ordering signage / PPE, compiling H&S folders, producing meeting minutes, chasing outstanding orders etc.
  • Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
  • Develop and maintaining various client tracker documents.
  • Creating and maintaining governance packs, used at the differing governance templates.
  • Collate and data input from time sheets.
  • Co-ordinate various meetings, record actions and produce minutes.
  • Roll out various management improvement processes, monitor and provide support to the project managers. 
  • Positively respond to both our internal and external customers through effective communication and personal accessibility. 
  • Compiling of Project Review packs for senior management
  • Logging hazards & customer feedback on the QHSE Management Portal
  • Updating the Performance Portal as and when required.
  • To carry out any reasonable requests from Project Managers and management.

If you are interested and have the prerequisite skills then please get in touch with James on 02075538722.
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