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Operations Coordinator City of London | Hybrid (2 days office / 3 days WFH) £35,000 – £40,000 | Permanent | Full-timeThe RoleWe’re looking for an experienced Operations Coordinator to join our team on a permanent, hybrid basis. Reporting to the Operations & Business Support Manager, you’ll play a key role in keeping day-to-day operations running smoothly and supporting multiple business functions.This is a varied role, ideal for someone who enjoys juggling priorities, working with suppliers, and being at the centre of operations.
Key Responsibilities
- Support the purchasing process by liaising with engineers and suppliers, often to tight deadlines
- Raise and issue accurate purchase orders
- Order materials, plant, and hire equipment for live projects
- Consolidate supplier invoices and credit notes
- Build and maintain strong supplier relationships, negotiating costs where possible
- Ensure compliance with company policies and industry regulations
- Assist with the preparation and maintenance of O&M manuals and documentation
- Provide general administrative support, including diary management, travel bookings, and correspondence
- Identify opportunities to improve business processes and systems
- Maintain accurate records and documentation to a high professional standard
- Minimum 5 years’ experience in an administrative or similar role
- Previous experience in purchasing and supplier management
- Strong written and verbal communication skills
- Excellent organisational skills and attention to detail
- Confident managing multiple tasks and priorities
- Proficient in Microsoft Word, Excel, and Outlook
- Strong negotiation and problem-solving skills
- Self-motivated and comfortable working independently and as part of a team